Government Procurement Service

Barclaycard Commercial Government Procurement Cards (GPC)

Barclaycard Commercial Government Procurement Cards

Increase efficiency and cut costs

Our public sector cards provide a fast and efficient way of purchasing different types of goods and services, from office supplies to temporary staff.
The benefits and savings are equally as valuable to local councils, universities and police departments as they are to central government agencies and all public sector organisations.

As a Barclaycard Commercial GPC customer, we can help your organisation meet government efficiency targets, while making savings locally.

Barclaycard Commercial holds a Framework Agreement with the Government, under which it can issue commercial cards on preferential terms to the UK public sector and charities. Organisations are allowed to take the standard GPC, a Barclaycard Commercial Purchasing Card, or a Barclaycard Commercial Travel and Subsistence Card on the same beneficial terms.

Overview

Deliver recognised savings to the public purse

Barclaycard Commercial holds a pre-negotiated framework agreement with Government Procurement Service (part of the Cabinet Office), which entitles, all public sector organisations benefit from improved commercial terms with Barclaycard’s GPC.

  • No annual card fee
  • Less paperwork and environmental impact
  • Reduced time and cost of processing invoices and orders
  • Discounts from Comet, Argos Business Solutions and other leading suppliers

Streamlines processes so you meet efficiency targets

GPC helps you to reduce administration, paperwork and bureaucracy

Empowers staff without relinquishing control

Employees can make payments in person, online or over the phone with different levels of purchasing authority for staff and built in controls such as individual monthly credit limits and trade category restrictions.

Intelligence from information

With Barclaycard Commercial’s GPC, you get access to a suite of management information enabling you to not only monitor programme activity, but access detailed spend analysis which will enable procurement staff to identify your most frequently used suppliers and negotiate improved terms.

Our enhanced management information software can customise reports for your organisation, so you can gain maximum advantage from your transaction data. Electronic downloads can be uploaded directly into your expense management system, removing the need of manual re-keying of data.

You can also access VAT reporting at the touch of a button. A range of detailed reports, approved by HM Revenue and Customs as sole evidence for VAT reclaims, enable you to keep track of all your VAT data.

Effective processes for real control

We recommend that you review your card programme regularly to make sure you’re maximising the efficiencies and getting the most from it.

Your organisation has an agreed overall limit and each cardholder has their own specific monthly limit. You can also request individual transaction limits within merchant category groups for specific cardholders.

To make it as easy as possible for you, various controls can be modified easily, helping you to maximise your programme by:

  • Making sure the right people have the right cards, such as new starters and regular travellers
  • Updating individual cardholder limits and transaction limits to make sure cardholders are using their cards effectively
  • Reviewing which suppliers take cards so your programme can grow as your requirements and needs change
  • Using online reporting to highlight key development areas, such as reviewing transaction limits in line with patterns of spending, or identifying maverick spend to help reinforce procurement policies

How To

Jump to:

…report a card lost or stolen

If you’ve misplaced your card or been a victim of crime, call one of the numbers below, 24 hours a day, 7 days a week

0844 822 2160

International: +44 (0)1642 876 606

Once you have spoken to our Lost and Stolen team you will need to complete this disclaimer form.

Need more help?

If you need any assistance at all, please call our customer services team on 0844 822 2160 any time from 8am – 8pm on Monday to Friday and between 8am and 6pm on Saturday.

Online Services

If you have already registered for online services all you now need to do is click the green log in button above and enter in your credentials.

View our guide on how to produce VAT reports within online services.

If you still need to register or you just want to find out more view our online services information page.

Key benefits

Efficiency savings of up to £28 per transaction

This saving is compared to traditional paper-based solutions and is calculated using a figure of £28 per transaction as approved by the National Audit Office in the report 'Improving Procurement' HC361-1, March 2004.

No card or ‘per every transaction’ fees

Meets prompt payment code

With suppliers being paid on average within 4 days, this exceeds the targets of the government’s prompt payment pledge of 10 days.

Fast tracking of expenditure

Centralised electronic reports and integrated management reports

Reduce paperwork and provide transparency and accountability.

Financial transparency and accountability

Enhanced Management Information software can be customised for your organisation, giving you access to electronic reports and creating a clear audit trail. You can extract reports and track data about purchasing activity monitoring who's spending what, where and with whom.

Processing time reduced by up to 80% and paper usage reduced by up to 98%

Based on figures from Purchasing Card Consultancy Ltd and calculated on Level 3 (Line Item Detail) transactions

Extra Benefits

Our Government Procurement Cards give you access to services and discounts from the following partners:

Jump to:

If you have a standard GPC you will be able to benefit from discounts from approved supplier and retailers, including Comet and Argos Business Solutions. For more information please visit http://www.buyingsolutions.gov.uk

For staff travelling abroad, Travelex provide foreign currencies and travellers cheques, as well as advice on any restrictions there may be.

For more information on Travelex, call 01733 294 821

As a Barclaycard Commercial cardholder you are entitled to 25% discount on any training course paid for with your card. Reed Learning will also train a replacement member of staff for free should the original trainee leave within 6 months. With a portfolio of over 170 courses spanning 8 core learning streams, you will have discounted access to one of the UK’s widest training catalogues.

Call 0800 132 448and quote ‘VBC06’ to find out more

Overseas VAT reclaim

Cut the cost of doing business abroad by up to 25%

Barclaycard Commercial in partnership with taxback.com is offering corporate clients a simple streamlined foreign VAT recovery service. This solution analyses your company’s expense data using cutting edge technology (SPRINTERTMTM) thereby maximizing refunds and minimising your finance teams input. Taxback’s VAT recovery solution is tailored to meet the demands of the sole trader up to globally located multinationals.

Recovering VAT on foreign expenses dramatically reduces overseas costs and makes doing business abroad more cost efficient.

 

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