E-procurement integration
- Shorter payment processing with automated payment, invoicing and reconciliation steps
- Integrates directly into your existing financial and enterprise resource planning systems to reduce time spent on manual data entry
- Automate your VAT processing with enhanced data capable suppliers
- Detailed reporting and analysis tools for better negotiation with preferred suppliers
Jump to:
Overview
How e-procurement helps your business
If you already run or are planning to implement an e-procurement system, integrating a Visa Purchasing solution will help you work more efficiently. By automating more steps in your procure-to-pay process including payment, invoicing and reconciliation you'll have greater control and streamlined payment processing.
Our specialist implementation team have expert knowledge of the major e-procurement providers and are able to help you seamlessly integrate data solutions with procure-to-pay technologies. They can also help you make the best use of the additional Management Information (MI) and reporting functions, and work with expense management providers.
E-procurement offers several benefits:
- Improve efficiency of your accounts payable department by eliminating manual invoice settling.
- Opportunity to automate your VAT processing with electronic VAT invoices from data capable suppliers.
- Integrate data directly into your financial and Enterprise Resource Planning (ERP) systems saving on time heavy manual data entry and cost allocation.
- Greater visibility of spend across your business with detailed reporting and a range of analysis tools.
- Maximises control and compliance with your approval and spend policies.
- Allows you to automate more steps in your payment, invoicing and reconciliation process
- Additional Management Information and control helps you negotiate better rates with preferred suppliers.
- Empowers purchasing staff while managing the risk of distributing payment tools and information.
Terms and conditions apply
View Purchasing card insurance PDF
If you don't have Adobe Reader installed on your computer, download it here for free.
How it works
A step-by-step guide to using e-procurement
The following shows the step by step e-procurement process. It shows the control and workflow advantages benefits offered by e-procurement, combined with the streamlined process of payment and electronic invoicing offered by Visa purchasing.
-
Requisition
The purchaser within your organisation identifies their need and raises a requisition on the e-procurement system.
-
Approval
The workflow of the e-procurement system processes and approves the requisition.
-
Order
The e-procurement system places the order with the supplier and provides payment instructions upfront.
-
Payment
The supplier charges the virtual purchasing account using the details provided to initiate payment. And the settlement is made automatically with no involvement from your Accounts Payable department needed.
-
VAT invoice
Typically the supplier sends the electronic invoice through with the transaction. The invoice provides the VAT information but is no longer a demand for settlement as payment has already been made.
-
Goods receipt
The goods are dispatched by the supplier. The purchaser then receipts the goods against the purchase order on your e-procurement system.
-
Report
You receive a monthly statement from Barclaycard showing all of your transactions. If the supplier is able to provide enhanced electronic invoice data, you'll also receive a VAT report and detailed breakdown of each transaction, including which employee placed the order. We can provide you with an electronic file for integration of the data directly into your General Ledger system if required.
Where enhanced data is available the cost of each transaction is allocated back to the original purchaser.
-
Reconcile
Each employee checks their cost centre report to see what they have been allocated as a cost against the orders they placed and receipted on the e-procurement system. This results in a three way reconciliation: what has been paid for, against what has been received and what was ordered.
